{"id":14133,"date":"2023-08-31T15:17:18","date_gmt":"2023-08-31T13:17:18","guid":{"rendered":"https:\/\/courses.emagine.dk\/uk\/?p=14133"},"modified":"2023-08-31T15:17:18","modified_gmt":"2023-08-31T13:17:18","slug":"here-is-how-i-did-it-project-closure-in-6-days","status":"publish","type":"post","link":"https:\/\/courses.emagine.dk\/uk\/here-is-how-i-did-it-project-closure-in-6-days\/","title":{"rendered":"Here is how I did it: Project closure in 6 days\u00a0"},"content":{"rendered":"\n
What do you do, when redeployments, crises and lockdowns force your project to close early? <\/strong> <\/h5>\n\n\n\n

As project manager, you have to be prepared for a little bit of everything. Including, that priorities can shift, schedules can change and that your project can be terminated practically overnight. I experienced this last summer, when I, in the wake of Covid-19, was told to close a project in 6 days. Based on the experiences I gained from this, I can now give you some tips for how project closure can be executed.  <\/p>\n\n\n\n

Sometimes it has to be quick<\/strong> <\/h5>\n\n\n\n

Imagine, that you for around 16 months have been leading an IT-development project for a customer. 2 months earlier, the project had had its investment decision approved and you are only a few weeks away from publishing a tender. But on short notice, it is decided that a number projects (including yours) have to be paused, and a reprioritization of the project portfolio has to be carried out. This gives you around a week to close down the entire project with everything that that entails, including cancelations, stakeholder-involvement and archiving of all documentation. Oh right, you also have an unavoidable family-vacation, taking up your whole weekend. In other words: You are in a hurry! <\/p>\n\n\n\n

Remember to prioritize<\/strong> <\/h5>\n\n\n\n

With close to 100 tasks and only 6 days to complete them, it is important to prioritize. And it is not unimportant, what you prioritize in a project closure. Depending on whether you will potentially be returning to the project later, or maybe never be working on it again, there are a number of things you have to consider. In my case, the most important things were:  <\/p>\n\n\n\n

    \n
  • Ensuring that the project participants were given a proper conclusion to the process, so they understood the decision and were motivated to participate again, if the project were to be resumed. <\/li>\n\n\n\n
  • Ensuring high quality handover and documentation, so it was easy to make sense of the project\u2019s contents and status for the managers tasked with the reprioritization.  <\/li>\n\n\n\n
  • That I acted in a professional manner, even though it was strange having to end a project I cared about, on such short notice.  <\/li>\n<\/ul>\n\n\n\n
    Closure in under 50 hours <\/strong> <\/h5>\n\n\n\n

    First and foremost: A project closure is challenging. So, if you ever find yourself in a similar situation, my experience might be able to function as a guide for you – both when it comes to tasks, but also the total time consumption.  <\/p>\n\n\n\n

     So, what did I learn?<\/strong> <\/h2>\n\n\n\n

    It might sound simple, but first and foremost it is important to be know, that a fast closing of your project can happen at any time. Second lesson – especially with public projects – is to never get too far behind on updating and archiving your project documentation. I was challenged by the project assistant having gone on vacation, so I myself had to handle a lot of archiving. It was only made possible, because we just beforehand had passed a gate, so the project documentation was fully updated and archived properly.  <\/p>\n\n\n\n

    The third and perhaps most important lesson, is that it is okay to be affected by having to close a project you care about, but that it is possible to do it in a professional way.  <\/p>\n","protected":false},"excerpt":{"rendered":"

    What do you do, when redeployments, crises and lockdowns force your project to close early?   As project manager, you have to be prepared for a little bit of everything. Including, that priorities can shift, schedules can change and that your project can be terminated practically overnight. I experienced this last summer, when I, in the […]<\/p>\n","protected":false},"author":4,"featured_media":13703,"parent":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[50],"tags":[],"samlet-kategori":[],"yoast_head":"\nHere is how I did it: Project closure in 6 days\u00a0 - Peak Consulting Group A\/S - UK<\/title>\n<meta name=\"description\" content=\"With close to 100 tasks and only 6 days to complete them, it is important to prioritize. 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